Frequently Asked Questions

 

 

Do I need to make an appointment to view the venue?

Yes, please call ahead to schedule any site visits. We want to ensure that our events are undisturbed by unexpected visitors. For your first visit, we’ll have a few questions to get to get to know you better and what you envision for your wedding before we meet you. Feel free to bring family members and/or bridal party members along.

 

Can my event date be held?

Yes, you can place up to a two week hold on your preferred date with no money down.

 

What is your recommended capacity for guest headcount?

It is our experience that a guest count of 240 or less is most conducive to a successful event.

 

What happens if I plan an outdoor event and it rains?

We have two indoor ceremony location options that are a beautiful alternative if inclement weather should arise.

 

Does The Lodge have a private dressing room?

Yes! We have a beautiful 1,000-square foot loft with screened-in porch overlooking the outdoor amphitheater and an 800-square foot room with two 70-inch LCD flat screen televisions with DirectTV and two double doors with direct access to the patio.

 

Is there handicap accessibility?

The Lodge is ADA compliant and we provide two handicap parking spots at the facility.

 

Can my pet be present for the ceremony?

Yes. All pets need to be supervised while on property and must be approved by The Lodge management before your event. And of course, please clean up after your pet.

 

Can I have my ceremony rehearsal at The Lodge the night before my event?

Due to our extensive event calendar, we are only able to offer same day rehearsals.

 

What are the hours of my rental and what part of the building does it include?

Your rental fee includes exclusive use of the venue for up to 12 consecutive hours on your event day from 11 a.m. until 11 p.m. This time includes set up and clean up.

 

Am I required to have event insurance and liquor liability insurance?

Yes, we do require a $1 million event liability insurance policy for your event. If you are serving alcohol, you will need to add liquor liability to the policy.

 

Is there onsite parking?

Yes, onsite parking is included with your venue rental. Your guests will be directed to take our beautiful wooded path that is just a short three minute walk to The Lodge or take our seven passenger golf cart included in your rental. Other transportation services such as valet, shuttle, and bus are allowed and encouraged, but not included in your venue rental cost.

 

Can our guests leave their cars parked overnight?

No.

 

Does The Lodge provide staffing for my event?

There will be one venue manager and 2-3 event team members to ensure things are running smoothly with guest relations and venue operations. One contracted security officer, two parking attendants, and one golf cart driver are also included in your rental.

 

Do we need to hire a wedding coordinator?

Yes. A professional, licensed wedding coordinator for day-of coordination to handle vendor communication, and timeline run-of-show is required.

 

Are we required to use specific vendors?

We are proud to partner with Dream Events and Catering as our exclusive catering and bartending service. We will provide our vendor recommendation list for all other event needs. If you choose your own vendors, we ask that they are licensed and insured wedding professionals.

 

Can we access the building before our wedding day for vendor deliveries and/or set up?

All vendor deliveries and design set up must be completed within the contracted 12-hour rental on the day of your event. You may purchase additional hours at a rate of $500 per hour based on venue availability.

 

Are tables and chairs included and how many do you have?

The Lodge’s inventory of table and chairs is included in your rental price:

  • 30 60-inch round tables

  • 16 6-foot rectangle tables

  • 250 chairs

 

Does The Lodge provide linens?

All linens, dinner and drink wear, dance floor and other various decor and design pieces will need to be either rented or purchased from an outside source. We have a list of preferred vendors to get you started.

 

Does The Lodge offer any decor items?

We offer a few items that are cohesive with the venue.

  • 20 medium rustic brown lanterns

  • 10 small white lanterns

  • 10 black shepard’s hooks

 

Who is responsible for the set-up and teardown of my event?

The Lodge staff is responsible for setting up your tables and chairs for your layout submitted to us at least two weeks before your event. Our staff will also teardown the tables and chairs at the end of your event. Setup and teardown does not include decorative items, rentals, food, etc.

 

What are the clean-up requirements? Is there a clean-up fee?

You are responsible for cleaning up and removing all decor and personal items before 11 p.m. on the night of your event. You and your vendors must have trash bagged in heavy duty trash bags and placed outside the kitchen door by 10 p.m. There is no fee associated with this normal trash removal. If there is extensive clean up required, it will be up to The Lodge’s discretion to consider deducting the amount needed for cleaning services from your security deposit.  

 

What is the Lodge’s cancellation policy?

If the cancellation is received 270 days before your event, 100% of the rental and security deposit will be refunded. If the cancellation is received between 180 to 269 days before your event,50% of the rental deposit and all of the security deposit will be refunded. If the cancellation is received after 179 days before your event, only the security deposit will be refunded and no rental deposit will be refunded.

 

What forms of payment are accepted?

Mastercard, Visa, check, cash

 

When is the balance due?

Your final balance is due thirty days before your wedding date.

 

Does The Lodge offer a Military Discount?

Yes, we offer a $500 discount for active military.

 

What is The Lodge’s alcohol policy?


The Lodge allows alcohol to be served and you may bring in your own alcohol. All alcohol, at any point during your rental time, must be served by a professional licensed and insured bartender hired through Dream Events and Catering. Self serving of any type of alcoholic beverage is not allowed.